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Add or Edit Direct Deposit Information Online

Los Rios employees can now add or edit direct deposit information directly via the Employee Self-Service (ESS) portal. For security reasons, you can only access the ESS direct deposit functionality from an on-campus computer that is connected to the Los Rios employee network.

Effective Dates

Direct deposit changes made on or before the 15th of the month will be in effect for the upcoming regular and/or variable payroll. Changes made after the 15th of the month may not be in effect until the following month’s regular and variable payroll.

For example, if you change your direct deposit information on June 15, then it will be effective for the June 30 regular payroll and/or the July 10 variable payroll. If you change your direct deposit information on June 16, then it may not be effective until the July 31 regular payroll and/or the August 10 variable payroll.

Authorization

By using the ESS direct deposit functionality, you authorize Los Rios to deposit your paycheck to the account(s) you have specified. It is your responsibility to make sure that you enter accurate banking information and that your accounts are open when Los Rios distributes your paycheck per your direct deposit instructions.

If you make an error when entering your banking information or if your account is closed when the direct deposit is made, then there may be a delay in receiving your paycheck of ten or more business days.

Instructions

Set Up Direct Deposit for the First Time

  1. Log in to Employee Self-Service
  2. Make sure you have Los Rios Employee Self Service selected from the top navigation bar
  3. Click on Paycheck and Tax Information
  4. Click on Direct Deposit
  5. Click on Add Account (this will bring up the Add Account screen)
  6. Add account Nickname (limited to 20 characters)
  7. Enter 9-digit bank Routing Number *
  8. Enter Account Number (twice) *
  9. Select Account Type from drop-down menu
  10. The Deposit Type for the initial direct deposit account will always be Remaining Balance. This is system-controlled and cannot be changed.
  11. When you are finished adding account details, click Save

* Click on the information icon to the right of the routing number box for an example of how to locate your routing and account numbers on a check. You can also reference the following image of a check. If you are unsure about your routing and/or account number, then contact your bank to verify the information.

An example of a standard to help employee's locate their account information. At the bottom of the image are notations about the routing number, account number, and check number.

Edit an Existing Account

  1. Log in to Employee Self-Service
  2. Make sure you have Los Rios Employee Self Service selected from the top navigation bar
  3. Click on Paycheck and Tax Information
  4. Click on Direct Deposit
  5. Click on the account that you want to edit (this will open the Edit Account box)
  6. Modify account Nickname as needed (limited to 20 characters)
  7. Enter new 9-digit bank Routing Number *
  8. Enter new Account Number (twice) *
  9. Select Account Type from drop-down menu
  10. Select Deposit Type from drop-down menu. If this account is your system-controlled Remaining Balance account, then you cannot change the deposit type via the drop-down menu. Choose Amount (meaning a set dollar amount) or Percentage (meaning a percentage of your total paycheck). Do not select remaining balance – this will result in an error message when you try to save your entry. If you are splitting your paycheck across three or more accounts, then we recommend that you use either Amount or Percent – but not both.
  11. When you are finished editing account details, click  Save

* Click on the information icon to the right of the routing number box for an example of how to locate your routing and account numbers on a check. You can also reference the following image of a check. If you are unsure about your routing and/or account number, then contact your bank to verify the information.

An example of a standard to help employee's locate their account information. At the bottom of the image are notations about the routing number, account number, and check number.

Add an Additional Account

  1. Log in to Employee Self-Service
  2. Make sure you have Los Rios Employee Self Service selected from the top navigation bar
  3. Click on Paycheck and Tax Information
  4. Click on Direct Deposit
  5. Click on Add Account (may be denoted by a +)
  6. Enter an account Nickname (limited to 20 characters)
  7. Enter 9-digit bank Routing Number *
  8. Enter Account Number (twice) *
  9. Select Account Type from drop-down menu
  10. Select Deposit Type from drop-down menu. Choose Amount (meaning a set dollar amount) or Percentage (meaning a percentage of your total paycheck). Do not select remaining balance – this will result in an error message when you try to save your entry. If this account is your system-controlled Remaining Balance account, then you cannot change the deposit type via the drop-down menu. If you are splitting your paycheck across three or more accounts, then we recommend that you use either Amount or Percent – but not both.
  11. When you are finished editing account details, click Save

* Click on the information icon to the right of the routing number box for an example of how to locate your routing and account numbers on a check. You can also reference the following image of a check. If you are unsure about your routing and/or account number, then contact your bank to verify the information.

An example of a standard to help employee's locate their account information. At the bottom of the image are notations about the routing number, account number, and check number.

Glossary of Terms

  • Account Number: your specific account number for your checking or savings account.
  • Deposit Types: denotes how a paycheck is split between accounts.
  • Deposit Type – Amount: denotes that this account will receive a specific amount of your paycheck.
  • Deposit Type – Percent: denotes that this account will receive a specified percent of your paycheck.
  • Deposit Type – Remaining Balance: denotes that this account will receive the leftover amount of your paycheck after applying percentages and amount rules. All employees with direct deposit have a remaining balance account set up by default.
  • Deposit Order: denotes the order in which paycheck amounts are deposited into your accounts. Each account/action must have a unique priority number. The remaining balance account is always Last.
  • Routing Number: the nine digit account number for your bank.