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Web Directory Management Tool

Learn about the web directory tool and how to manage your employee information.

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Los Rios and its college launched a new website directory management tool in April 2023.

Checklist to Update Your Employee Directory Information

Use following checklist to review and update your employee directory information.

Navigate to Web Directory Update Tool

Go to the Web Directory Update Tool (you will be required to log in via Okta to access the page).

Employees can also access it via the Employee Login drop-down on any employee-facing website or at

Review Name and Identification Information

Verify your name and identification information are correct.

If your name, pronouns, prefix, or suffix is incorrect or outdated, then you can update it in Employee Self-Service. If you have not yet established a preferred name in Employee Self-Service, then click the plus-sign (+) button above your primary name to create one.

It can take up to 48 hours for PeopleSoft changes to transfer to the Web Directory Update Tool.

Screenshot of name and identification fields on webpage

Add a Profile Image

Add an image of yourself (or choose to use your Canvas image). This is optional.

Image Requirements

  • Images for our online directory should include your full face, directly facing the camera.
  • Do not submit a photo where your face is obscured, a photo of the side or back of your head, or artistic representations of yourself.
  • Images should be high-resolution JPG files no larger than 2MB.

The web team reserves the right to remove your profile image if it does not meet these standards.

Screenshot of image field on webpage

Review Biographical Information

Add biographical information (or choose to include your Canvas bio and links*). This is optional.

Make sure to click the "Save" button after you've made your changes.

* Canvas bio and links are only available to faculty.

Screenshot of biographical information and Canvas links on webpage

Review Academic Information

Add academic information. This is optional.

Make sure to click the "Save" button after you've made your changes.

Screenshot of academic information on webpage

Review Job Roles

Review your primary and additional (if applicable) job roles. For each job role, you can update your title, email, phone number, department, sub-department, building, and/or room.

Make sure to click the "Save" button after you've made your changes.

Screenshot of job role information on webpage

Add and Reorder Job Roles

If you have an additional role that is not displaying, you can add it via the "Add a job role" link. Note that your primary job role must be displayed on the website. You can reorder your job roles if you'd prefer to display a different primary role.

Screenshot of order arrows on webpage

Review Updates on Website

After you've updated your employee information, review how it displays on the website. To do this, scroll to the top of the Web Directory Update Tool and click the link that says, "View [Your Name]'s profile on website".

Screenshot of webpage

Need Help?

If you encounter issues while updating your information, then please submit a directory request via our Marketing and Website Support Request Form.

Features of the Directory Update Tool

Graphic of silhouettes of people and a magnifying glass

Improved Website Experience

For students, employees, and community members using our websites, the directory interface:

  • Allows employee information to be accessible across all our websites, rather than just on an employee's "home college" website.
  • Displays multiple job roles (and related contact information) that an individual employee may fill.
Graphic of a browser window and a gear icon

Better Information Management

When it comes to managing directory information, our tool:

  • Empowers employees to manage their own information, rather than having to submit requests through the web team.
  • Provides more accurate information because it is connected to data sources such as PeopleSoft.