The grants office works within resource development to secure grant revenue from corporations, foundations, and government sources. It also coordinates grant activity to ensure effective grant planning, consistent management practices, and efficient tracking of grant resources across the district.
Please involve the grants office as soon as you identify a potential grant opportunity. Notifying the Director of Grants Management before you start work on a proposal is beneficial in the following ways:
- It helps us to better understand how many grant opportunities there are and how many we pursue or do not pursue (and the reasons for this).
- We are better informed about grant activity across the colleges and at the district level.
- We can make strategic decisions about which grants to pursue at the individual or multi-college level or district-wide.
- It ensures we are as competitive as possible. For example, some funders only allow one application per organization; other times, they will make one award per geographic area.
- We can avoid conflicts with submissions being made by other departments or sister colleges.
- We can identify support and training needs early.
- We can obtain the necessary pre-submission approvals (green sheet process) in a timely fashion.
These resources are designed to assist you in preparing your grant application and can be used alongside the Grant Development Process Flowchart.
Grant Routing (Green Sheet)
- College completes the hard copy* of the Green (or Blue or Pink) Sheet**.
- College includes a clear picture of Green Sheet in the body*** of the email and attaches the supporting grant documents to the email.
- College sends the email to the College President for approval.
- College President approves by forwarding the email with “Approved” in the body of the email to firstname.lastname@example.org.
- Grant is logged and forwarded to email@example.com for review and approval by the Director of Accounting Services and Deputy Chancellor.
- * Check back for the electronic version and/or digital process.
- ** Each college has a process to approve the grant application before it is routed with the Green/Blue/Pink Sheet to the President for approval.
- *** To maintain audit evidence, please include the Green Sheet in the body of the email. Do not provide it as an attachment. You can scan or take a picture with your phone – or use the snipping tool – then paste it into the body of the email.
Nonprofit tax-exempt status (501(c)(3)) is often required when applying to private grant-making foundations. The Los Rios Colleges Foundation (LRCF) is the auxiliary nonprofit organization of the Los Rios Community College District and has 501(c)(3) status. Please email or call Sue Byrne, Director of Grants Management, at firstname.lastname@example.org or (916) 568-3096 if you are applying for a grant that requires 501(c)(3) status. All grants requiring 501(c)(3) status must be approved by LRCF prior to submission.